How to fix a timesheet record in Dynamics 365 Project Ops

I had a stuck timesheet entry I was trying to get through the approval process. I deleted the approval (because it wouldn’t go away on it’s own when I rejected it) and tried to recall the time sheet entry so that I could resubmit it and hopefully fix everything. Recalling the time sheet entry kept failing, though, with the following error message:

Entity 'calendar' With Id = <guid> Does Not Exist

Google didn’t help, and neither did ChatGPT (the two things I try first). Next step, digging.

Answer

Use advanced find, find the offending record in Time Off Calendar, and delete it.

How did I fix it?

I could just leave it at the answer, but giving some insight to how I troubleshoot might be interesting to someone, so here it is.

This time, it was a combo of things; XRMToolbox, Excel, and advanced find.

There was no calendarid on the time sheet entry. I also looked on the systemuser record, the bookable resource record, and the resource record – I couldn’t find any records with the GUID shown in the error message. I went first to XRMToolbox.

XRMToolbox – fail

Thankfully, there was a handy little tool called “Field Seeker”. I put the “calendarid” field in there and looked for all the places that this particular name was used.

Using the FetchXML builder I tried to look for a record with the calendarid value in each of these results. I didn’t find any.

Excel – fail

Next, I tried Excel.

I was hoping to find the calendar entity in the list of entities in the Microsoft PowerApps Office Add-in, but I didn’t. I just kept looking, though for something that jumped out at me. I had problems with querying the calendarrule entity in XRMToolbox, so I tried it here, and it didn’t work here either.

Advanced find – success

Advanced find has been hidden for years now, but this wonderful post showed me how to access it again: Help, Where Did My Advanced Find Button Go? – A Dynamics 365 Help Guide

After finding advanced find, I wanted to look for that stupid calendarrule entity and see what was in it. I couldn’t find it in here, so I just kept looking. I happened across the “Time Off Calendars” entity, found it had a field called “msdyn_calendar”, and got to searching. Sure enough, there was a record in this table with the GUID I was searching for.

I deleted the record and then was able to recall the time sheet entry.

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